Change of Grade

Frequently Asked Questions:

If I drop a course, will there be a notation on my transcript?

If you receive approval to drop a course after the sixth week, you will receive a 'W' (withdrawal) notation on your transcript. There are no exceptions.

Grades reported by the professor are generally considered permanent and final. There are, however, some circumstances in which a change of grade may be requested. These are usually to correct clerical or procedural errors or to receive a grade for Incomplete (I) or In Progress work (IP) work which has been completed. No correctly reported final grade assignment may be changed based on reexamination, completion of additional work or reevaluation of existing work.

Procedure for implementing the grade change:

  • Contact the instructor of the course and explain the requested change. If the request is granted, the instructor completes a Grade Change Report form and forwards it on to the counseling office in which the course was offered.
  • Upon approval of the change of grade by the instructor and the counseling office, the Grade Change Report is forwarded to the Registrar's Office.
  • Requests for changes of grade which meet Academic Senate Policy are processed within two working days.

Procedure for implementing change of NR (No Report):

Any student who receives an NR should contact the instructor immediately to make arrangements for replacement of the NR. The NR will remain on the transcript for one subsequent quarter of enrollment or until graduation whichever comes first. At this time the NR will become F, NP (Not Pass), or U (Unsatisfactory) whichever is appropriate, and is considered the final grade.

If replacement of the NR to a grade is determined to be the proper action, then follow the above procedure for implementing the grade change.