A GPA less than 2.0 cumulative, quarterly, in engineering or upper division engineering results in academic probation. A letter is sent to the student informing them of their academic probation & the conditions that need to be met in the following quarter to exit probation status. These conditions follow: complete the following quarter with at least 12 units, take all courses for a letter grade, take at least one engineering course, following the approved program of study and earn at least a 2.0 quarterly gpa. If the student fulfills these conditions but the cumulative or either of the engineering gpas remains below 2.0 at the end of the next quarter the status of academic probation continues and in some cases the student will need to sign an academic contract.
Probation due to lack of normal progress will result for the following reasons: a student fails to complete the lower division writing requirement before entering the junior year, an unaffiliated student reaches 90 units without declaring a major, and/or an engineering student fails to make normal progress toward the declared major. A letter is sent to the student informing them of their status & they are instructed to meet with an academic counselor for advisement to develop a plan to satisfy the normal progress requirements. In most cases the student will need to sign an academic contract.
The status of subject to disqualification will result in the following cases: two quarters in a row with a quarterly gpa less than 2.0, one quarter with a gpa less than 1.5, for seniors one quarter of either the engineering gpa or upper division engineering gpa below 2.0. Students subject to disqualification enter into a three quarter academic contract. The student may either go onto a continuing contract to remain in the engineering major or may go onto a contract to exit engineering (find another major or go to another college). Both contracts require that the student follow the outlined program of study, maintain at least 12 units per quarter, take all courses for a letter grade, earn no single grade less than C, and at a minimum earn a quarterly gpa of 2.3. The continuing contract requires the student to follow the program of study as approved by the counselor (the schedule will include at least one engineering course per quarter), to follow the engineering study guidelines and use campus resources. The exit contract requires the student to develop an academic plan to change majors out of engineering or transfer to another college by the end of their contract time period.
When a student violates a continuing contract, the student will meet with an academic counselor to sign an exit contract. The student may appeal to continue in engineering if there are extenuating circumstances for their failure to meet the terms of the academic contract. In order to appeal, the student will submit a letter of appeal to explain why they did not meet their contract, what they are doing differently to ensure success in engineering & why they want to be an engineer. The appeal letters are reviewed by the Associate Dean & Appeal Counselor. Once the appeal letter is received, an appeal interview is scheduled where the student has an opportunity to fully explain their extenuating circumstances. By the end of the appeal meeting, the student will know whether the appeal was granted or denied. In either case, a new contract will be signed either to continue or exit. If a student violates the contract after an appeal, there are no further options of appeal & the student must exit engineering.
When a student violates an exit contract, the student will be expected to discontinue enrollment at UCI. The student may appeal to continue at UCI if there are extenuating circumstances and there is a possibility for the student to achieve a change of major by the end of the subsequent quarter of enrollment. In order to appeal, the student will submit a letter of appeal to explain why they did not satisfy the terms of their contract and will provide a course plan to demonstrate how they will meet change of major requirements for the new major. The appeal letters are reviewed by the Appeal Counselor. If the student shows a viable plan where they will realistically be accepted into the new major within one quarter, the appeal is usually granted. If the student's gpa or completed course work will not meet change of major requirements here at UCI, the appeal is denied. In this case the student is advised to withdraw from future enrollment, a hold is placed on the record, and the student is encouraged to attend community college as the next step in obtaining a degree.
Disqualification is the action of last resort. Counselors will work with the student to help them withdraw from the quarter voluntarily & seek another path for obtaining a degree. In cases of either an exit contract violation or an appeal contract violation or when a <subject to disqualification> student fails to meet with a counselor regarding the academic contract and does not submit the withdraw form to obtain fee refund for the quarter, then a notice of disqualification is sent to the Registrars Office. This action results in placement of the formal disqualification notation onto the student's permanent official transcript.